Vertical Mechanical Group Case Study

leadership positions tracked / project

8

example project value

$2.8M

foremen / project

4

BACKGROUND

Modernizing Construction Project Management

Vertical Mechanical Group (VMG), a leading mechanical contractor specializing in large-scale commercial construction projects, needed a comprehensive solution to manage complex project staffing, track financial metrics, and monitor performance across multiple concurrent projects.

Their existing processes relied on disconnected Excel spreadsheets and manual data entry, making it difficult to get real-time visibility into project status, staffing allocations, and financial performance.

VMG required a unified platform that could track everything from individual foreman assignments and subcontractor management to change orders and performance concerns, all while providing executive-level analytics for decision making.

MOOD partnered with VMG to develop a custom Project Staffing & Analytics System that transformed their project management capabilities and provided unprecedented visibility into operations.

CHALLENGE

Complex Project Tracking Across Multiple Dimensions

VMG faced the challenge of managing multiple large-scale construction projects simultaneously, each with unique staffing requirements including general superintendents, project managers, superintendents, safety coordinators, and up to 4 foremen with specific trade specializations.

Financial tracking was complex, requiring real-time monitoring of contract values, billing status, retention amounts, and budget-to-complete calculations across projects worth millions of dollars.

Subcontractor management involved tracking multiple vendors per project, their contract values, scope of work descriptions, billing status, and payment tracking - all critical for project cash flow management.

The platform needed to handle dynamic data entry for change orders and performance concerns while providing instant analytics that could inform both field operations and executive decision-making.

"We needed more than just another project management tool - we needed a system that understood the unique complexities of mechanical contracting and could scale with our growth."

* Client testimonials have been edited for clarity and brevity while maintaining the original intent and meaning.

Greg Castro

Leadership, VMG

SOLUTION

Comprehensive Project Intelligence Platform

Unified Data Entry System

Built an intuitive interface for capturing all project dimensions including VMG leadership (up to 8 key positions), GC personnel, subcontractors with detailed SOW tracking, and dynamic foreman assignments with trade specializations.

Real-time Financial Tracking

Implemented automatic budget-to-complete calculations, retention tracking, and percentage complete monitoring with visual progress indicators and comprehensive financial KPIs.

Advanced Analytics Dashboard

Developed a sophisticated analytics view with drill-down capabilities showing project health, staffing allocations, subcontractor performance, open change orders, and color-coded concern tracking.

Performance Monitoring

Created a concerns management system with category-based tracking (VMG Staffing, Sub-contractor Staffing, Field Ops, Project Managers) and status indicators for proactive issue resolution.

RESULTS

Driving Operational Excellence Through Data

The VMG Project Staffing & Analytics System has transformed how the company manages projects, providing real-time visibility that has improved decision-making and operational efficiency across the organization.

8

Key Leadership Positions

Tracking General Superintendent, 3 PMs, Superintendent, Safety Coordinator, and up to 4 Foremen.

How VMG Revolutionized Project Management with a Custom Analytics Platform

8